Midwife Janette tells us: How I organize my work as a midwife economically

As a freelance midwife and head of a midwifery practice, my work requires careful planning and organization. The aim is to do justice to the families in my care while remaining financially successful. Newly qualified midwives in particular often ask themselves how they can organize their work economically. In this article, I provide insights into my approach.

The importance of structure and organization

A clear structure and good organization are essential to be successful as a freelance midwife. It's not just about looking after pregnant women and mothers or running courses, but also about managing time and resources efficiently. I use tools such as Hebamio to plan my appointments in advance, manage bookings and maintain fixed working hours. It is equally important to plan breaks and time off in order to remain efficient in the long term.
In addition to looking after families, my tasks also include bookkeeping, tax returns, maintaining the practice premises, social media management and regular training. A structured approach helps me to manage these tasks without stress and still find time for family and leisure.

- Advantages of Hebamio - A useful tool for midwives.

Calculation of fees and service packages

A central point of my economic work is the calculation of fees. In doing so, I take into account the legal requirements and health insurance rates. Many midwifery services are covered by statutory health insurance, although the scope varies from region to region. I offer additional services such as individual consultations or online courses for a private fee.
The clear definition of service packages helps me to make my services transparent and give families an overview of the costs. This promotes trust and makes planning easier.

Digital tools and efficient communication

The integration of digital tools into my day-to-day work makes it much easier for me to organize my practice. I use Hebamio to coordinate appointments, create invoices and manage important data. I also use digital channels to communicate with families, for example via video chats or my own website where interested parties can book courses.
These options are appreciated by many women, especially during the transition period after giving birth or when appointments clash. They save time and offer a flexible alternative to face-to-face advice.

Time management and delegation

Good time management is crucial in order to meet professional and private demands. I plan my week in advance and allocate time for family care, courses and administrative tasks. In addition, I prepare families for breastfeeding and the postpartum period during pregnancy to minimize problems later on.
I delegate tasks such as bookkeeping to a tax consultant. This allows me to concentrate on my core tasks and use my working time efficiently.

Network and cooperations

A strong network of colleagues and other healthcare providers is an important factor in my success. By exchanging ideas with other midwives and cooperating with specialists such as physiotherapists or pediatric nurses, I am expanding my range of services. Collaborating with clinics and birth centers in the region helps me to reach more families and expand my expertise

Long-term planning and financial stability

Planning ahead and building up reserves are essential in order to remain financially stable. I analyze my monthly income and expenses in order to remain liquid even in quieter months. I generate additional income through online courses or further training.
This ensures that my income remains stable and that I can plan independently of short-term fluctuations.

Conclusion

Working as a freelance midwife is challenging, but offers many opportunities for economic organization. Good organization, transparent pricing, digital tools, efficient time management and a strong network are key success factors. With a well-thought-out approach, you can do justice to families and be financially successful at the same time.

Do you have questions about organizing your midwifery practice or using the Hebamio app? Contact the Hebamio team for support at any time!